Shipping Policy

Shipping Policy – Varna Gem (Pvt) Ltd

Shipping Policy

Varna Gem (Pvt) Ltd
Last updated: December 1, 2024

At Varna Gem (Pvt) Ltd, we take international gemstone shipping seriously.

Because gemstones are high-value and strictly regulated exports, we follow NGJA (National Gem & Jewellery Authority) and Sri Lanka Customs procedures to ensure full security, authenticity, and protection for every shipment.

1. Shipping Methods

We ship exclusively via trusted international couriers:

DHL Express FedEx International Priority
Why these couriers? They provide secure handling, reliable tracking, and comprehensive insurance options for high-value items. We do not accept shipments through other carriers to ensure full regulatory compliance and maximum security.

2. Government Inspection & Sealing

Before leaving Sri Lanka, every gemstone undergoes a rigorous verification process:

  1. NGJA Inspection: Gemologists verify:
    • Type and weight accuracy
    • Natural origin verification
    • Confirmation that the gemstone matches the invoice description
  2. Secure Sealing: The gemstone is sealed in a tamper-proof parcel under NGJA supervision
  3. Export Documentation: A unique export reference number is assigned
  4. Courier Handover: The parcel is released to the courier only if the seal remains intact
Guarantee: This process guarantees that buyers receive exactly the gemstone they purchased, with no substitutions or alterations possible.

3. Customs Compliance

All shipments comply with:

  • National Gem & Jewellery Authority (NGJA) export regulations
  • Sri Lanka Customs requirements
Buyer Responsibility: Buyers are responsible for:
  • Import duties in their country
  • Local taxes and VAT
  • Customs clearance fees

These charges vary by country and are not included in our prices.

4. Packaging & Protection

Every shipment is carefully prepared for safe transit:

  • Gemstones are packaged in tamper-proof, secure boxes
  • Parcels are insured during shipment according to declared value
  • Delicate gemstones are cushioned and protected to prevent damage

5. Tracking & Delivery

  • Tracking numbers are provided once the courier collects the shipment
  • Estimated delivery: 3–10 business days, depending on destination
  • The courier will notify the buyer of the expected delivery date
Note: Delays may occur due to customs inspections, weather conditions, or courier circumstances beyond our control. We appreciate your patience during such instances.

6. Insurance

We highly recommend full-value insurance for all shipments to protect your investment:

  • Optional for low-value stones
  • Mandatory for high-value stones
  • Coverage includes: Loss, theft, or damage in transit

Insurance is added at the buyer’s cost and is handled through the courier service.

7. International Buyer Protection

Our shipping system provides multiple layers of protection:

  • Government inspection verifies authenticity and quality before shipment
  • Tamper-proof seals prevent substitution or alteration
  • Courier verification – parcels accepted only with intact seals
  • Documentation – buyer receives exactly the gemstone described in the invoice
Result: This system virtually eliminates disputes over authenticity or shipment condition.

8. Multiple Parcels or Large Orders

For orders exceeding $50,000 USD or 5+ gemstones, we may:

  • Ship in multiple separate parcels for security
  • Require direct contact to finalize export documents
  • Arrange specially insured courier pickup at the NGJA export office

We will communicate with you directly to coordinate large order shipments.

9. Address Accuracy

Important:
  • Buyers must provide complete and accurate shipping information
  • Incorrect or incomplete addresses may cause delays or returned shipments
  • Varna Gem is not responsible for misdelivered or lost parcels due to incorrect addresses provided by the buyer

Please double-check all shipping details before confirming your order.

Why Our Shipping Policy Protects You

  • 100% Authenticity: NGJA-inspected and sealed stones
  • 100% Secure: Tamper-proof government seals + insured courier
  • 100% Transparent: Tracking and documentation at every stage
  • Zero Disputes: Buyers cannot receive substituted or altered stones

This is one of the safest international gemstone shipping systems in the world.

10. Contact for Shipping Queries

For questions about shipping, tracking, insurance, or delivery:

Varna Gem (Pvt) Ltd

Address:
No. 529/7D, 1st Lane, Jaya Mawatha
Thalahena, Colombo District
Western Province, Sri Lanka

Phone: +94 777 287 200

Email: [email protected]