Shipping Policy
At Varna Gem (Pvt) Ltd, we take international gemstone shipping seriously.
Because gemstones are high-value and strictly regulated exports, we follow NGJA (National Gem & Jewellery Authority) and Sri Lanka Customs procedures to ensure full security, authenticity, and protection for every shipment.
1. Shipping Methods
We ship exclusively via trusted international couriers:
2. Government Inspection & Sealing
Before leaving Sri Lanka, every gemstone undergoes a rigorous verification process:
- NGJA Inspection: Gemologists verify:
- Type and weight accuracy
- Natural origin verification
- Confirmation that the gemstone matches the invoice description
- Secure Sealing: The gemstone is sealed in a tamper-proof parcel under NGJA supervision
- Export Documentation: A unique export reference number is assigned
- Courier Handover: The parcel is released to the courier only if the seal remains intact
3. Customs Compliance
All shipments comply with:
- National Gem & Jewellery Authority (NGJA) export regulations
- Sri Lanka Customs requirements
- Import duties in their country
- Local taxes and VAT
- Customs clearance fees
These charges vary by country and are not included in our prices.
4. Packaging & Protection
Every shipment is carefully prepared for safe transit:
- Gemstones are packaged in tamper-proof, secure boxes
- Parcels are insured during shipment according to declared value
- Delicate gemstones are cushioned and protected to prevent damage
5. Tracking & Delivery
- Tracking numbers are provided once the courier collects the shipment
- Estimated delivery: 3–10 business days, depending on destination
- The courier will notify the buyer of the expected delivery date
6. Insurance
We highly recommend full-value insurance for all shipments to protect your investment:
- Optional for low-value stones
- Mandatory for high-value stones
- Coverage includes: Loss, theft, or damage in transit
Insurance is added at the buyer’s cost and is handled through the courier service.
7. International Buyer Protection
Our shipping system provides multiple layers of protection:
- Government inspection verifies authenticity and quality before shipment
- Tamper-proof seals prevent substitution or alteration
- Courier verification – parcels accepted only with intact seals
- Documentation – buyer receives exactly the gemstone described in the invoice
8. Multiple Parcels or Large Orders
For orders exceeding $50,000 USD or 5+ gemstones, we may:
- Ship in multiple separate parcels for security
- Require direct contact to finalize export documents
- Arrange specially insured courier pickup at the NGJA export office
We will communicate with you directly to coordinate large order shipments.
9. Address Accuracy
- Buyers must provide complete and accurate shipping information
- Incorrect or incomplete addresses may cause delays or returned shipments
- Varna Gem is not responsible for misdelivered or lost parcels due to incorrect addresses provided by the buyer
Please double-check all shipping details before confirming your order.
Why Our Shipping Policy Protects You
- 100% Authenticity: NGJA-inspected and sealed stones
- 100% Secure: Tamper-proof government seals + insured courier
- 100% Transparent: Tracking and documentation at every stage
- Zero Disputes: Buyers cannot receive substituted or altered stones
This is one of the safest international gemstone shipping systems in the world.
10. Contact for Shipping Queries
For questions about shipping, tracking, insurance, or delivery:
Varna Gem (Pvt) Ltd
Address:
No. 529/7D, 1st Lane, Jaya Mawatha
Thalahena, Colombo District
Western Province, Sri Lanka
Phone: +94 777 287 200
Email: [email protected]